ASQA’s Update – May 2023 has reminded all vocational education and training (VET) providers and Education Services for Overseas Students (ESOS) providers regulated by ASQA about the upcoming Annual Registration Charge (ARC) invoicing and return to compliance requirements. It’s important for registered training organisations (RTOs) like you to review and update your registration scope to avoid unnecessary charges during the invoicing period.
What Is Covered by the ARC in ASQA Update May 2023
The RTO ARC is a fee that VET and ESOS providers pay to cover the costs of ASQA’s regulatory activity in the VET sector.
The ARC covers expenses related to:
- Advisory council and regulatory governance
- Service delivery
- Regulatory education
- Regulatory intelligence
- Regulatory policy and design
- Regulatory risk and assurance
- Regulatory stakeholder engagement and communication
- Regulatory reporting
- Regulatory support
- Monitoring compliance with service standards
The ARC is determined based on two factors: the total number of qualifications and courses you offer as of 1 July each year and the number of unique students you enrolled in the previous calendar year. These metrics are divided into five tiers to ensure that the ARC accurately reflects the level of demand created by a provider’s need for ASQA’s regulatory work and services.
See ASQA’s Annual Registration Charge to learn more about the metrics.
ASQA Updates on Return to Compliance Requirements for ESOS Providers
Meanwhile, starting from 30 June 2023, ESOS providers in Australia must comply with face-to-face delivery requirements mentioned in the National Code and the ELICOS Standards 2018. This requirement applies to providers delivering courses to international students studying in Australia on a student visa. It has been reinstated because international borders have reopened, and overseas students can again travel to Australia to study.
Important Details to Note About Compliance Requirements for ESOS Providers:
- The return to compliance requirements applies to both continuing and new students from July.
- Providers must obtain ASQA’s approval through an asqanet application to update their delivery locations.
- Failure to comply with the regulations could result in penalties and sanctions.
Providers should evaluate risks and create a plan for meeting the face-to-face delivery requirements, which includes informing students about the changes. ASQA will be keeping an eye on providers over the next few months and may also ask providers for information about their strategy and implementation of the return to compliance.
Learn more about the ESOS Obligations Checklist 2023 here.
What to Do Now with these Reminders from ASQA’s Latest News
To ensure compliance with the ARC invoicing and return to compliance requirements, you should take the following steps:
- Review and update your registration scope: Check your registration scope and ensure that it accurately reflects the qualifications and courses you offer. This will help you avoid unnecessary charges during the invoicing period.
- Monitor compliance with service standards: Ensure that you meet the relevant service standards for your sector, including the VET Quality Framework and the ESOS Framework. This will help ensure you are not subject to penalties or sanctions for non-compliance.
- Prepare for ARC invoicing: Prepare for the ARC invoicing by ensuring that you have accurate records of the qualifications and courses you offer and the number of unique students enrolled in the previous calendar year. Ensure that you have sufficient funds available to cover the cost of the ARC.
- Understand the ARC metrics: Read and evaluate the metrics used to determine the ARC, including the five tiers that are used to ensure that the fee accurately reflects the level of demand your RTO created for ASQA’s regulatory work and services.
- Identify resources needed for face-to-face delivery: Assess the resources you need, such as facilities, trainers, and training materials. Ensure that you have sufficient resources to meet the demand for face-to-face delivery.
- Communicate with international students: Speak with international students about the changes in delivery mode. This includes informing them about which courses will be delivered in person and any changes to their training schedules. Provide guidance to students on adjusting to the new mode of delivery.
By taking these steps, you can ensure that you comply with the face-to-face delivery requirements for ESOS providers and avoid unnecessary charges for the ARC.